SCHOOL BOARD 2015-2016 FOOD SERVICE CONTRACT RESOLUTION



                              AWARD FOOD SERVICE MANAGEMENT CONTRACT FOR 2015-

2016 SCHOOL YEAR




BE IT RESOLVED THAT the Board of Education enter into a contract with Pomptonian Food Service, of Fairfield, New Jersey, for Food Service Management Services during the 2015-2016 school year to provide a federally sponsored school lunch program in all the District’s schools.  The FSMC shall receive, in addition to the costs of operation, an annual administrative/management fee of eighty-nine thousand and three hundred and eighty-five dollars ($89,385.00) to compensate the FSMC for administrative and management costs.  This fee shall be billed in 10 monthly installments of ($8,938.50) per month as a cost of operation.  The LEA guarantees the payment of such costs and fee to the FSMC. 



A per meal administrative/management fee shall apply to all vended meals receipts deposited in the LEA’s account.  All vended meals receipts deposited into the LEA’s account shall be divided by $1.00 to arrive at a meal equivalent.  The administrative/management fee charged for vended meals will be $.10 per meal equivalent.  



The FSMC guarantees the LEA a minimum profit of fifty thousand dollars ($50,000) for school year 2015-2016.



This guarantee is contingent upon the guarantee requirements as stated below.



Ø  Minimum of 178 serving days at the High School, 174 serving days at the Middle Schools and 172 serving days at the Elementary Schools

Ø  Adoption of Student Lunch Price List and Faculty Lunch Price List

Ø  Reimbursement rates for 2015-16 are not less than the previous year

Ø  Value of USDA donated foods for 2015-16 is not less than the previous year Ø Enrollment remains constant

Ø  The Local Education Agency is responsible for kitchen equipment maintenance and repair, smallwares purchases and cleaning of floors in dining room and kitchen area

Ø  No change in school policy that significantly affects operating expenses

Ø  No restrictions on menu or a la carte offerings except that they meet previously stated NJ State guidelines



Ø  A change in Federal or State regulation that impacts cafeteria operating revenue or expense will be separate

Ø  Any decrease in sales due to a food recall that is beyond the control of the food Service Management Company may affect the guarantee

Ø  A special dietary policy for an individual or group that results in an extraordinary expense will be recorded separately

Ø  Any change in cost that results from the implementation of the Affordable Healthcare Act will be separate from the guarantee

Ø  The Offer versus Serve policy is maintained

Ø  No competitive sales during cafeteria operating hours

Ø  The Food Service Director will cooperate in implementing service initiatives as well as cost containment efforts

Ø  The Food Service Director will remain an employee of the Local Education Agency and that the Food Service Director’s salary and benefits will be paid out of the Local Education Agency’s Funds.  The expense of replacing this employee due to retirement or sick time will increase the Food Service Management Company’s operating costs and reduce the guaranteed minimum profit based on the Labor Schedule submitted including hours, rates, number of positions and benefits



In the event that program costs exceed total revenues (from all sources), Pomptonian Food Service shall be responsible for any losses (shortfalls).



BE IT ALSO RESOLVED THAT meals will be priced at the following schedule: 



                                 School Level                           Lunch Price                Breakfast Price



                                Elementary School                    $3.00                            $1.75

                                Middle School                           $3.25                            $2.00

                                High School                               $3.50                            $2.25

                                Reduced Price                            $0.40                            $0.30


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